FleetPilot

Midwest fleet maintenance desk

Maintenance handled.So you can keep moving.

FleetPilot gives Midwest trade fleets a dependable remote maintenance desk—so your trucks, vans, trailers, and equipment stay ready for the next job.

Request a fleet audit Explore the desk

Monday–Friday messaging · Serving Northwest Indiana and Midwest trade fleets remotely

Work truck on the road

Hard work goes further with a maintained fleet.

Fleet intelligence

One clear record for service history, inspections, estimates, and invoices.

Built around the workday

Forward. Reliable. Maintained.

Human judgment

Repair experience, not a generic dashboard, guides the work.

Clear coordination

Drivers, shops, and the office get the next right step.

Working records

Maintenance history you can use for compliance and planning.

The FleetPilot system

A maintenance desk that keeps the work moving.

FleetPilot handles the maintenance process between your office, drivers, and repair vendors—so your team can focus on jobs, customers, and growth.

Designed for trade fleets

1–30 assets

Trucks, vans, trailers, and equipment supporting HVAC, plumbing, landscaping, excavation, delivery, construction, and property care.

  1. 01

    Plan the work before downtime finds you.

    We track mileage, service intervals, annual inspections, and upcoming needs across every asset—then surface what requires action.

    Maintenance schedules · Mileage tracking · DOT and annual reminders

  2. 02

    Review the repair before you approve it.

    Send the estimate before the green light. We review scope, pricing, and urgency so you can make an informed decision.

    Estimate review · Invoice review · Repair second opinions

  3. 03

    Keep vendors, drivers, and your office aligned.

    We help identify local shops, schedule service, and manage the communication loop when a vehicle needs attention or breaks down.

    Vendor sourcing · Service scheduling · Breakdown triage

  4. 04

    Build a fleet record that works as hard as you do.

    Every asset gets an organized history and a clear condition picture that supports planning, compliance, and eventual resale.

    Monthly reports · Service records · Fleet-condition visibility

Loading additional bookable services.

Straightforward support

A fleet manager without the payroll.

Every membership begins with a $299 Fleet Setup. The setup fee and first month are collected before onboarding.

Starter

1–5 assets

$249/month

Essential oversight for a small working fleet.

Choose Starter

Business

Recommended

6–15 assets

$499/month

Complete coordination for a growing operation.

Choose Business

Pro

16–30 assets

$899/month

Hands-on fleet administration at greater scale.

Choose Pro

Fleet Setup · $299 one-time

Your assets, history, and upcoming needs organized from day one.

Onboarding captures VINs, mileage, maintenance history, and known priorities to establish a usable fleet baseline.

Flexible help

Need help without membership?

Repair estimate review$79
Breakdown coordination$129 / incident

Midwest trade fleets

Find the leaks in your fleet process.

Request a free 15-minute fleet audit. We’ll look at how you track maintenance, estimates, records, and breakdowns—then identify the first practical improvements.

Request your audit

What we’ll cover

  • What is due now—and what can wait
  • Where repair estimates need a second look
  • Which records are missing or scattered
  • What to fix first for a steadier fleet

Monday–Friday messaging. After-hours support is available only when capacity allows.